How I Stay Productive at Work Everyday with the Pomodoro Technique

Productivity

I currently run two startups and a ton of other stuff simultaneously. This means I often have more to do every day than the average 25-year-old. It also means I have to work longer hours to get things done across both companies.

Because of this, I am very obsessed with staying productive and I am constantly reviewing how I am spending my 24 hours each day to see what activities are reducing my productivity and efficiency.

I am also naturally hyperactive which makes me easily susceptible to distractions and I sometimes end up doing things I didn’t plan to do..like mindlessly surfing the web at the expense of my primary goals for that day. This nature of mine conflicts directly with my obsession with efficiency and productivity.

Over the years, I have spent a lot of time researching and trying out different tools, workflows and frameworks to help me in my quest to remain as productive as possible.

One of the techniques which have worked for me is the Pomodoro Technique.

The Pomodoro Technique, created by Francesco Cirillo, is a time management technique in which work is divided into small chunks consisting of 25 minutes each

The methodology is simple: When faced with any large task or series of tasks, I break the work down into short, timed intervals (called “Pomodoros”) that are spaced out by short breaks. This trains my brain to focus for short periods and helps me stay on top of deadlines. (still a daily challenge)

Pomodoro is a cyclical system. I work in short sprints, which makes sure that I am consistently productive. I also get to take regular breaks to bolster my motivation and keep me creative.

This is how I go about my tasks using Pomodoro.
1. I go to my Trello board and pick a task I want to complete out of my tasks for the day.
2. I set my online Pomorodo timer at tomato-timer.com which I use from my browser. The time is preset for 25 minutes.
3. I work on the tasks until the Pomodoro Timer rings and then I take a 5-minute break to stretch around.continue with the task.

While I am working on a task, I put my phone on silence and ignore calls. I use an app called Greenify to hibernate my social media applications so that I don’t receive messages. This helps me to avoid distractions.

After every 4 Pomodoros (about 2 hours) I take a longer break, answer messages and return calls.

In-browser Pomodoro Timer at tomato-timer.com

Working this way ensures that I get a lot done within a short time and I meet deadlines.

Another benefit of using the Pomodoro Technique is that since I work in 25-minute bursts, over time, I am able to better estimate how long it generally takes me to get a particular task done so that I can plan my schedule better.

If you like the Pomodoro technique, you can use it too and remain on top of your game. 🙂

Featured image credit: Lifehacker

Hello,

My name is Isaac Sesi. I am an award-winning entrepreneur, front-end developer and embedded systems engineer. I started my first company, Invent Electronics in my second year in college and have co-founded 3 other companies since.

On this site, I share practical a lot of practical insights and resources in entrepreneurship from an African entrepreneur’s perspective to help you become a better African entrepreneur too.
Read more about me 

My Recommended Resources

Here are my most useful tools and services which I recommend to help you achieve your business goals.

(Note: Some of these links are affiliate links meaning that if you click on them and make a purchase I will get an affiliate commission or some form of reward at no extra cost to you. Read my affiliate disclaimer)

Businesses I Am Building

Invent Electronics The premier electronics components retail store in Ghana

Sesi Technologies An Ag-tech hardware startup manufacturing affordable technology for the Agric sector

Wires & Bytes A Software development startup with a focus on developing SaaS applications for the educational sector

Sesi Consult A business consultancy service for startup entrepreneurs

Psssttt…

Do you want to start your own business and don’t know where to begin? Or you’ve started your own business and you need expert advice to help you grow? Or you need help getting your business online?

I have helped many people like you start and grow their dream business and I WANT TO HELP YOU TOO!